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vendor.pacifichoneyps.com Pacific Honey LLC — Preferred Vendor & Trade Partner Compliance Portal
PACIFIC HONEY LLC
Your Contractor, Your Competitive Advantage. Build Trust, Better Contracts.
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Preferred Vendor Network • Smart Conditional Applicability & Real-Time Integrity Verification

Trade Contractor & GC Onboarding Portal

Welcome to the official credentialing and compliance portal for Pacific Honey LLC (vendor.pacifichoneyps.com). This intelligent portal dynamically adapts to your exact contractor tier—automatically exempting unapplicable documents (such as the General Contractor Sourcing Agreement for non-GC specialty trades, or state trade licenses for strictly non-licensed preservation providers)—while embedding every word of our five mandatory legal forms with live field integrity checkers.

Zero-Overwhelm, Step-by-Step Intake: Take this one short step at a time (real-time checks are purely advisory and never auto-reject viable candidates)—if any paperwork is unorganized, pending with your broker, or on another device, simply skip ahead or drop whatever you have in Step 6: Supplementary Uploads & Notes.

100% Verbatim 5-Document Legal & Compliance Package (Click any badge to view live-filled text):
Dynamic Applicability Matrix

Required Upload Checklist

  • 1. Certificate of Insurance (COI): Min. $1,000,000 per occurrence / $2,000,000 aggregate GL + Pacific Honey LLC named as Additional Insured.
  • 2. Workers' Compensation: Statutory coverage proof, state exemption certificate, or verified on ACORD 25 COI.
  • 3. State Trade License: Active Master Trade or Specialty Contractor License (Auto-exempted if strictly Categories 8–9).
  • 4. IRS Form W-9: Completed & signed W-9 for administrative & tax reporting.
  • 5. Conditional GC Addendum: Currently Exempt / N/A (Only required if applying as a General Contractor).
Auto-Save Active
Quick Test Profiles:
Active Path: Specialty Trade Partner • GC Agreement #5 Auto-Exempted
Step 1 of 7

Step 1: Contractor & Business Profile

Complete one bite-sized section at a time and hit Continue — skip anything you don't have handy right now.

01

Contractor & Business Profile

Legal entity registration, principal qualifier contact, and physical dispatch headquarters with live field integrity checks

Cover Sheet & Form 1 Entity Header
Required

Populates Company Name / Trade Contractor across all 5 compliance agreements and Line 1 of IRS Form W-9.

Optional

Doing Business As (DBA) trade name if operating under a registered trade style.

Required
Required
Verified ✓
10-Digit NANP

Integrity-checked against US 10-digit NANP rules (NXX) NXX-XXXX for automated Make.com dispatch SMS routing.

RFC Email Check

Used for scope dispatches, written estimate requests, and COI renewal notices.

Required
Required
USPS ✓
5-Digit
Optional URL
Dispatch Zone

Don't have every detail handy? Fill in what you know and hit Continue.

02

Trade Classification & State Licensing

9 Core Operational Trade Categories with strict licensed trade tracking for HVAC, electrical, plumbing & structural scopes

0 Trade Categories Selected

Select your primary operational classification for Google Drive Vendor Folder routing, then check any additional multi-trade capabilities below.

Multi-Select Operational Trade Classifications (Categories 1–7: Strict Licensed Trade Tracking)

Requires Active State / Municipal License & Direct Permit Pulling

Categories 8–9: Non-Licensed Property Preservation, Groundskeeping & Concierge Logistics

State Trade License Automatically Exempted When Selecting Exclusively Categories 8–9

State Trade License & Qualifier Credentials (Form 1 & Cover Sheet)

Mandatory for all Regulated Trade Categories (1–7) and General Contractors. Automatically exempted if you select exclusively Non-Licensed Preservation Categories 8 or 9.

Strict Licensed Trade Tracking Active
Required
50-State ✓
Required
Future Date
03

General Contractor (GC) vs. Sub-Contractor Dynamic Tier

Smart applicability filter: Non-GC trade contractors are automatically exempted from the GC Sourcing Agreement

Current Tier: Preferred Specialty Trade (GC Agreement Exempt ✓)
Conditional Onboarding Tier Toggle

Leave this box UNCHECKED if you are a Specialty Trade Contractor, Sub-Contractor, or Property Preservation Provider—the General Contractor Sourcing & Coordination Agreement will be automatically marked Not Applicable / Exempt. Check this box only if you are applying as a licensed General Contractor.

Smart Exemption Active

Preferred Specialty Trade / Sub-Contractor Path — GC Agreement #5 Not Required

Because you are not applying as a General Contractor, Document #5 (General Contractor Sourcing & Coordination Agreement) and Attachment #5 are automatically marked N/A & bypassed. Your onboarding is governed by the Preferred Vendor & Non-Solicitation Agreement (Document #4), where you retain 100% independent control over trade means/methods, provide written estimates prior to work, remit the agreed B2B Vendor Referral/Sourcing Fee (typically 8%–10% of the gross collected project invoice or as specified per dispatch), warrant workmanship for 1 year, and honor the 12-month non-solicitation covenant.

04

Mandatory Compliance File Upload Inputs

Direct document capture with file-format integrity validation & smart conditional exemptions

0 of 4 Core Files Verified
Stress-Free Paperwork Grace Option

Upload whatever you have handy below, or check this box to mark any missing files as "Following Up / Broker Sending Prior to First Dispatch" (you can also drop raw photos or combined packets in Step 6).

Attachment 01 • Mandatory All Vendors Awaiting File

1. Certificate of Insurance (COI) — Commercial General Liability

Must verify active General Liability coverage (minimum $1,000,000 per occurrence / $2,000,000 aggregate) and explicitly list Pacific Honey LLC as an Additional Insured (via policy endorsement or blanket additional insured provision).

Required
Future Date
Attachment 02 • Mandatory All Vendors Awaiting File

2. Workers' Compensation Coverage Proof or State Exemption Certificate

Upload proof of active statutory Workers' Compensation insurance or an official state-approved Workers' Compensation Exemption Certificate (e.g., Form WC-10 / State Board Exemption).

Attachment 03 • Mandatory for Licensed Trades (1–7 & GC) Awaiting File

3. State Trade License / Municipal Contractor Credential

Upload a copy of your active Master Trade License, Specialty Contractor License, or State General Contractor License issued by state or municipal licensing boards (automatically exempted if applying strictly for Non-Licensed Preservation Categories 8–9).

Attachment 04 • Mandatory All Vendors Awaiting File

4. Completed & Signed IRS Form W-9

Upload your completed and signed IRS Form W-9 (Request for Taxpayer Identification Number and Certification) for administrative accounting and 1099-NEC tax reporting.

Attachment 05 • EXEMPT / NOT APPLICABLE (Non-GC Applicant) Auto-Exempted ✓

5. Conditional General Contractor (GC) Addendum & Sourcing Fee Acknowledgement

Currently Not Applicable (Exempt): Because you have not checked "Are you applying as a General Contractor (GC)?" in Section 3, you do not need to upload or execute the General Contractor Sourcing & Coordination Agreement. If you toggle GC Mode on, this slot will activate.

05

Complete Verbatim Manual Compliance Forms (Live-Populated)

Every clause, checklist item, and signature block from Pacific Honey LLC's 5 official manual documents—auto-filled with your entries

Review your live-populated manual onboarding forms below. Every highlighted field (Live Token) updates automatically as you type in Sections 1–4 and Section 6. Any form that does not apply to your contractor tier (such as Document #5 for non-GCs) is clearly badged as EXEMPT / NOT APPLICABLE.

06

Uncaptured Uploads, Supplementary Files & Contractor Notes

Flexible catch-all section for extra documents, alternate file formats, pending renewals, rate sheets, or audit explanations

Zero False-Rejection Safeguard Active ✓

If a required file above is currently with your insurance agent, CPA, or state licensing board—or bundled below—select the applicable status so your application can be submitted immediately without delay.

Extra Upload Slot A Optional

Umbrella policy, surety bond, bundled compliance PDF, EPA/OSHA card, or rate sheet.

Extra Upload Slot B Optional

Secondary state/municipal trade license, reciprocity card, blanket endorsement, or portfolio.

Extra Upload Slot C Optional

Subcontractor roster, equipment schedule, references, or multi-document ZIP archive.

Open Context Field

Adding a note or supplementary file here automatically satisfies any advisory flags on pending documents so your onboarding dossier can be reviewed by a human coordinator without false rejection.

07

Permitting Mandate, Non-Solicitation & Authorized Signature

Binding execution of all applicable Pacific Honey LLC onboarding compliance forms and non-solicitation covenants

Authorized Electronic Signature, Initials & Certification

Awaiting Legal Signature
Valid ✓
Mandatory Legal & Liability Disclaimer — Owner’s Representative Governance Binding Notice

Pacific Honey LLC operates strictly as the property owner's administrative advocate, project coordinator, and Owner’s Representative—never performing hands-on trade labor or pulling municipal permits directly. Independent contractors maintain sole and absolute responsibility for active state licensing, commercial bonding, liability insurance coverage, pulling municipal permits prior to beginning work, scheduling municipal inspections, and ensuring a lien-free property. Pacific Honey LLC assumes zero liability for contractor misrepresentation, unpermitted work, code violations, or subcontractor disputes.